Outreach letters are a primary element in any quality link building campaign: If you're not getting responses, you're not getting links. It takes a lot of trial and error to find what works, which can be difficult for new link builders. To make things easier for everyone, I wanted to give several outreach letters I use for contacting different sites.

Although I have done a lot of testing with different letters, I’m by no means suggesting mine are the best of the best. These are what work for me and I do use the conversion rate of my emails as a factor.

Guest Posts

For guest posting, you want to have a more personal approach in your email. However, you don’t want to be overly personal and invade their bubble. I like to do some light digging and find something I can personally connect with them on (if you can't find something in 5 minutes, move on). I find this works better than trying to explain why the article would be a great fit for their site. Also, I found that adding a small incentive boosts the response rate.

Hey Taylor,

I recently came across BanjosOnTheGreen.com and saw that you play a Deering Banjo. I broke the neck on my banjo a few days ago so I’ve been looking for a new one. I’ve never played a Deering before though: what’s your take on them?

Also, I’ve been writing up music articles and would love the chance to write on your blog. I’d be happy to send over a new set of banjo strings as a thanks!

Cheers,
-Peter

Michael King wrote a great article with a scenario on how you can be personal to leverage a link. This is a perfect example of the quality links you can obtain through manual outreach.

Real Correspondence Example:

Broken link building

I target personal sites for broken links. These can be blogs or enthusiast sites and usually have a page of resources or a blogroll. I’m a fan of keeping emails short, so I try not to get personal on these.

Hey David,

I was looking through your suggested links on SportRacerHeaven.com and noticed a few broken links. Let me know how to reach the webmaster and I can send a list their way!

Also, if you’re open to suggestions, I think KingKongBikeParts.com would be a great fit. They have a large variety of customized parts that I’ve had trouble finding elsewhere.

All the Best,
-Peter

The webmaster will nearly always be the person you are contacting. I just use the second sentence as a buffer to get a response before providing a list. Once I get a response (And hopefully a link) I provide them with a list I’ve acquired. You can see a great correspondence example of this on Nick Leroy's broken link building post.

Also, If broken link building is still a new concept to you, Anthony Nelson wrote a tutorial on broken link building that's definitely worth checking out!

Links to a Local Business Site

Local businesses are great to target if you have something to provide in return. For example, if you have a tool that would be beneficial for them to use on their site.

Judy,

My name is Peter. I work for StrictlyBusinessRealty.com and we’ve recently created a tool for real estate businesses to help their visitors find movers in their area. Since we’re located out of Charlotte, we’re offering this tool to Charlotte businesses for free for a limited time.

You can customize the tool at StrictlyBusinessRealty.com/moving-tool/

If you have any questions or need any help setting it up, let me know!

Thanks,
-Peter

Real Correspondence Example:

Outreach Through Blog Commenting

This is what you can resort to if you can’t find any contact information on a blog. You want to be fairly vague, so that you’re not publicly displaying who your client is. I’ve seen bloggers get quite upset about outreaching to them through a comment and you obviously don’t want them publicly talking about your client negatively.

Hey Todd,

I was wondering if you accepted any guest posting on MyBliggidyBlog.com. I couldn’t manage to find your email on the site. If you could get a hold of me at [email protected], I would greatly appreciate it!

Thanks,
-Peter

Note: Sometimes people will respond through another comment first, so you want to make sure you’re subscribed to get emails on comments made on that post.

Real Correspondence Example:

I then got a response via email and was able to negotiate from there.

Paid Advertising

This is more for bloggers than businesses. Businesses that have paid advertising are pretty straightforward about it. You just need to find the “advertise” button on their site and wait for them to send you an obnoxiously long media kit.

Hey Jay,

My name is Peter. I’m doing promotions for a dog related site and would like the chance to put up a small advertisement on RufusTheAllMighty.com. I think it would be a great fit considering the relevancy. If this is something you’d be interested in, just let me know! Thanks in advance!

All the Best
-Peter

Real Correspondence Example:

How to Increase Your Response Rate

I do this for hard to get links, like EDU's. I basically open with a "soft email" to get a response. After that response, I'll hit them with my actual proposal. This works well for propositions that require a long explanation, where people tend to just skim through instead of actually reading your email.

Hello,

I’m trying to get in contact with the person in charge of the CollegeUniversity.com/housing/ page. If you could point me in the right direction, I would greatly appreciate it. Thanks in advance!

All the Best,
-Peter

After I get a response, I give my full pitch. Since they've already committed to a conversation with me, they will read my email word for word instead of skimming through.

Real Correspondence Example:

Conclusion

Keeping your emails short and sweet is a great way to go. I constantly try new forms of outreach and always end up reverting back to small quick emails. They grab attention at a glance and someone can see the point of your email right away. They're also easier to construct on the fly, which allows you to send out several emails faster.